Notice Writing: A Complete Guide

Ever been at school and suddenly, you hear an important announcement about an upcoming event or a change in schedule? Notices are just like those announcements, but in written form. They give clear and quick information that everyone needs to know, whether it’s about a school trip, a meeting, or a special activity. Notice writing is all about delivering the important news in a way that everyone can easily understand and act on. Whether it’s about an event, a deadline, or a meeting, notices make sure that everyone is in the loop and nothing gets missed. 

This writing piece will also provide you with examples covering the different types of notice writing to help you all get a clear idea about notice writing. Students can download this PDF for several invitations and replies to class 11 and 12 writing samples and practice questions.

What is Notice writing?

A notice is a formal means of communication used to announce events, provide information, or issue instructions. It is concise, to the point, and meant to be displayed publicly, such as on notice boards or in newsletters.

“Notice Writing” is a good skill to learn and to initiate communication with target audiences in different environments like schools, offices, government agencies, residential areas, and many more. It does help with audience awareness and transparent communication. 

Key Points of Notice Writing

• Formal Tone: Notices are always written in a formal and objective tone and always straight to the point.
• Clarity: The information must be clear and easily understandable in simple and plain language.
• Word limit matters: Notices are short, precise, and plain, typically no longer than 50-60 words.
• Be direct with information: The notice should clearly mention the date, time, venue, and any other relevant details.
• Target Audience: Notices are meant for a specific group, and the language should be appropriate for the intended audience.

Format for Writing a Notice

The format of a notice is very important and should be followed strictly.

• Heading: The word “NOTICE” should be written at the top, in capital letters.
• Date: The date of issuance should be mentioned on the left-hand side.
• Title/Subject: The subject or title should be brief and highlight the main purpose of the notice.
• Body: The body of the notice should include:
  • What is being announced (event, meeting, etc.)
  • When and where it will take place
  • Who is invited or required to attend
  • Any additional instructions or information
• Signature and Name: The notice should end with the name and designation of the person issuing the notice.

Types of Notices in Notice Writing

Notices have different – different purposes and can be grouped into several types based on their function and target audience. Here are some of the common types of notices you might encounter:

1. Informational Notices

Informational notices are made to provide important information to a specific group of people. They usually convey details about upcoming events, changes in schedules, or other important updates.

Example:
Notice on of a change in the school timetable due to a special event.

2. Warning Notices

Warning notices are issued to alert people about potential dangers or to remind them of rules and regulations. These notices are very important in maintaining safety and order.

Example:
Notice on warning students not to bring prohibited items like mobile phones to school.

3. Invitation Notices

Invitation notices are used to invite individuals or groups to participate in events, meetings, or activities. They provide details about the event and instructions on how to participate.

Example:
Notice on inviting students to join a workshop on creative writing.

4. Public Notices

Public notices are targeted at a broad audience, often outside the student’s institution or organization. These are commonly seen in newspapers or public spaces and are used for legal announcements, public meetings, or community events.

Example:
Notice announcing a public hearing for a new city development project.

5. Examination Notices

Examination notices inform students about upcoming exams, including dates, times, and any special instructions. They are main for making sure that all students are well-prepared and aware of their responsibilities.

Example:
Notice announcing the schedule for final exams for Class 12.

6. Event Notices

Event notices are issued to inform people about various events such as cultural programs, sports competitions, or social gatherings. These notices typically include details about the date, time, venue, and any registration process.

Example:
Notice announcing the annual school sports day.

7. Meeting Notices

Meeting notices are used to inform participants about the details of an upcoming meeting. They include information such as the agenda, date, time, and location of the meeting. 

Example:
Notice calling for a parent-teacher meeting to discuss the upcoming academic year.

8. Reminder Notices

Reminder notices are there to remind people of upcoming deadlines, events, or obligations. They help ensure that important tasks are not forgotten.

Example:
Notice reminding students to submit their project work by a specific deadline.

9. Regulatory Notices

Regulatory notices are there to make people inform about rules, regulations, or guidelines. They often detail the consequences of not following certain orders and are used to maintain discipline within an organization.

Example:
Notice reminding students of the school dress code policy.

10. Tender Notices

Tender notices are issued by organizations to invite bids for projects or services. They provide detailed information about the project requirements, submission deadlines, and evaluation criteria.

Example:
Notice inviting contractors to bid for the construction of a new school building.

Sample of Notice Writing

Notice writing sample 1

NOTICE
Date: 16th August 2024

Inter-School Debate Competition

This is to inform all students of Class 11 and 12 that an Inter-School Debate Competition will be held on 25th August 2024 in the school auditorium. The competition will start at 10:00 AM sharp. Interested students are requested to submit their names to the undersigned by 20th August 2024.

For further details, please contact the undersigned.

(Signature)
Anita Sharma
(Head of English Department)

Notice writing sample 2

NOTICE
Date: 19th August 2024

Educational Trip to National Science Museum

All students of Class 12 are hereby informed that the school is organizing an educational trip to the National Science Museum on 1st September 2024. The trip aims to provide students with a practical understanding of scientific concepts and innovations.

Details of the trip are as follows:

• Date: 1st September 2024
• Departure Time: 8:00 AM
• Return Time: 4:00 PM
• Cost: ₹500 (inclusive of transport, entry ticket, and lunch)

Students interested in joining the trip must submit a consent form signed by their parents/guardians along with the trip fee to their class teacher by 25th August 2024.

Please note that attendance on the day of the trip is compulsory for participants.

(Signature)
Priya Nair
Trip Coordinator

Tips for Writing an Effective Notice

• Be Direct: Come straight to the point without including unnecessary details. Being precise and straight is the key.
• Use Simple Language: Make sure that the language is simple and formal. Notice should always be in simple, plain and clear language.
• Check for Errors: Always revise and proofread your notice to avoid any grammatical or factual errors. Make sure the information given is authentic and real. 
• Focus on Important Information: Highlight the important details such as date, time, and venue. Always make sure they should be well-written and focused on the notice.

Common Mistakes to Avoid

• Information overload is harmful sometimes. Avoid adding too much information that might confuse the reader.
• Always stick to the given format, as marks are often deducted for skipping the format or using an incorrect format in exams.
• Avoid using heavy words and language that might lead to misinterpretation.

Having a set hand in notice-writing is not only important for scoring well in exams of class 11 and 12 but also a useful skill in real life. By using the correct format and paying attention to details and clarity, students can definitely do well at writing effective notices that spread the intended message clearly and concisely. Happy writing!

Keyword : Notice Writing